30 November 2020
Newspapers, magazines and broadcast outlets are no longer the only ways your public relations efforts reach people. But knowing how to write a press release remains a valuable skill for gaining the attention of websites and news outlets that can influence your customers, suppliers, partners and community. And while there’s no way to control if or how your press release will be used by news and trade media after you release it, the document itself provides a marketing asset that you can repurpose over and over on your website, in employee communications, with vendors and partners, and share with current and prospective customers. So, how do you write a press release that actually does its job? 1. First, write your press release for effect. You are telling a story and that story has a purpose: What do we need our audience to know? What should that knowledge help them understand or think about the brand, event or product you’re announcing? What do you want your audience to DO? 2. Give the press release a headline that briefly summarizes your story. This is a departure from what they teach in school, but the headline is the first—and sometimes only part of—your release that people will read. Make sure it expresses the point of your press release in as few words as possible. ABC Corp Launches Most Efficient Widget, for example. 3. Stick as closely as possible to journalistic voice. Your press release is telling your story to a sometimes-skeptical audience. It is not an advertisement, so avoid using emotional language or superlatives that are open to debate. ABC Corp may be the largest manufacturer in the market, but the body of your press release is not the place to claim it’s the best. 4. Consider an AP Stylebook for reference. Journalists and editors are not the only audience for your press release, but they generally are the first one. Like many professions, they have a specialized way of doing things that helps them distinguish the pros from the poseurs. Something as simple as using the wrong abbreviation in your dateline might tell them you’re not one of the initiated, giving them permission to take your press release less seriously. Every outlet has their own specific style, but the Associated Press offers a fairly standard version in handy paperback form through most booksellers. 5. Be direct. The first sentence of your press release (called a lede, in an alternate spelling of “lead” because, see #4) should briefly tell the reader exactly what you are announcing. Don’t bury the lede; it’s not a suspense novel. You need to get the point quickly. Compare and contrast: ABC Corp today announced a new widget that does widget things three times faster than other widgets on the market. A new innovation in widgets was announced today by ABC Corp, maker of the most awesome widgets in the world. Example b. does make people wonder what’s coming next. Unfortunately, what’s next for them is likely to be scrolling down to the next email. Go with option a. 6. Explain the relevance. The second sentence of your press release should explain why this announcement is important and to whom. ABC Corp Announced a New Widget may be true, accurate and exciting to you, but it has very little meaning to people who didn’t roll out of bed thinking about widgets. Explain the relevance as early in your press release as possible with a follow-up like: The increased efficiency of the new widget will save widget users more than $3 billion dollars over the next two years. See? Now there’s a reason to care about your press release. 7. Use quotes to advance your message. Include a quote in your press release from somebody in your organization. This is where you can add emotion to advance your story. It not only personalizes your company, it gives you a space to introduce opinion: “This is exactly what every widget user has been asking for,” said Jane Smith, ABC Corp president. “We’re excited to be the first company to make widgeting affordable to the average consumer.” And read those quotes out loud. Does it sound like somebody would actually say that? If not, consider a revision to make it sound more natural. Also, any quotes you use in your press release should be approved by the person you’re quoting. Even if you heard her say it out loud, make sure it’s how she wants to phrase it given careful consideration. 8. Give your writing some time. Take a break between drafts of your press release and reread it to make sure you’re telling the story in a way that directly addresses a business objective. For most brands, simply seeing your name in the news is not a business objective. It makes everybody feel good, but it doesn’t make the cash register ring. 9. Evaluate your draft press release against the same questions we began with: Does it tell your audience what you need them to know? Does the story help your customers or other members of the public think about, understand or know something that helps you achieve a business objective? Is it clear what your audience can do to act on the information and how (visit your store, call for an appointment, request a free quote, ask for your brand by name)? Planning and executing an effective public relations program for your brand involves many more challenges than how to write a press release. Still, a press release is one of the first and tangible introductions some audiences will have to your brand messaging. It’s worth the effort to get it right. For a brief list of the most common mistakes people make when learning how to write a press release, join our email list. (Sign up below.)
12 October 2020
02 July 2020
Author: Natalie Shawver
Purpose: it’s a big deal. To individuals, to businesses, to brands, to life. If you look at life under a microscope lately, you’ll see some pretty intense things. The proverbial petri dish is full—overflowing, some might say. In between the COVID-19 global crisis, we’re grappling with longstanding issues of racism and inequality that have led to protests and social media blackouts. The volatility is increasing … and the microorganisms we’re watching are multiplying. With those facts in play, your brand’s purpose is an even bigger deal. No longer can it remain exactly the same—businesses must shift to be more inclusive of current events, and leadership at all levels has to answer some tough questions. Consumers aren’t satisfied with simply reading a mission statement on your website. They want to know the actions you’re taking to support social justice-oriented movements and why they should remain faithful to you. And, most important, they want it to be crystal clear. There’s no time for questions. Don’t dance a jig. Either you take a stand on important issues … or you’ll be left in the dust. The days of neutrality are over. However, if there’s one thing all business leaders can agree on, it’s that the recent pandemic has united us in one way that most of us have not seen before. Our livelihood purpose is common; therefore, our business purpose must rise to meet it. Even before COVID-19, this paradigm of purpose as a driving factor for profit has been in the spotlight. In 2019, more than 180 chief executives from the Business Roundtable shared a provocative statement that the purpose of a corporation should be to help other stakeholders such as employees, the environment and ethical suppliers. The board was so serious that it decided to create a special committee to advance racial equality and justice solutions this month. Still not convinced that a defined purpose is imperative to profitability? A recent global study reveals that when consumers think a brand has a strong purpose, they are: 4 times more likely to purchase from the company 6 times more likely to protect the company in the event of a misstep or public criticism 5 times more likely to champion the company and recommend it to friends and family 1 times more likely to trust the company But it isn’t just any consumer. If your brand isn’t going after millennials, you may want to abandon your marketing strategy altogether—76% of them want to see CEOs actively using their platform to address important social issues. If you aren’t delivering on this promise, you’re leaving money on the table (aka consumers won’t be donning masks in your stores or calling you for your service). Forty-three percent of consumers walk away from a brand when left disappointed by that brand’s words or actions on a social issue. Let that one sink in. So how do you shift or redefine your purpose in a time of uncertainty? Maybe you scratch it altogether and start anew. First things first: stay relevant as the world changes. Purchase patterns have drastically changed from basic-needs-only toward ethically-purchased-only. What is your company doing to be present and not stuck in the past? Second, take thoughtful action. Whether you speak out on social media about specific issues in the news or make philanthropic donations to in-need organizations, you’ve got to do something. After all, there’s nothing more powerful than purpose. This post is part of a series on marketing during and after the pandemic. To read the others, follow this link.
19 June 2020
Consumers adapted to COVID-19 restrictions in many different ways—and marketers have had to shift gears with them. It’s more than demand moving to no-contact pickup and delivery options. Buying habits have changed quickly, with people purchasing more of some staples (see: Toilet Paper, Booze), and spending less on other things like hair products … and pants. Some of these changes will disappear as quickly as the social distancing markers on the floor at your grocery store. Others might stick around in different forms. As our Natalie Shawver pointed out a couple of weeks ago, there are more than a few we wouldn’t mind keeping. Our client Holman RV is seeing that play out right now. Families eager to maintain the tradition of summer travel are increasingly seeing travel campers and other recreational vehicles as a way to tour the country in a more controlled environment. Will the market stay this strong forever? Probably not. But a lot of families are having a new experience because of the crisis. They’re trying new things and, as marketers, we’re all on notice to pay attention to their evolving preferences. Because it’s a safe bet that many of them will keep some of those preferences, even when the signs and the masks are gone. http://stgregory.com/wp-content/uploads/2020/06/Jun-20-COVID-RV-sales.mp4 This post is part of a series on marketing during and after the pandemic. To read the others, follow this link.
23 March 2020
There’s no communication playbook for the current public health emergency. Nobody alive has ever faced this particular communication challenge, let alone in the context of worldwide, always-on keyboard commentary. But there are some consistent principles. Make it about them It may be a matter of great professional pride that your IT team has managed to scale up access to the VPN and add remote back-up functionality to your EOS on such short notice, but are these details your customers and vendors actually need right now? Do a quick scan of your inbox folder. How many COVID-19 messages have you gotten in the last week? Or, the last 24 hours, even? How many did you read from beginning to end? Just like we learned to ignore irrelevant online ads, we’ve all trained ourselves to skip over the corporate messages that don’t have meaning or value for us, personally. Skip to the part in your communication where you get to “What This Means to You.” Consider opening with that. And, if your compliance people will go along, consider closing with it, too. Be human We’re communicating in tense times about serious issues. It’s even more tempting than usual to rely on corporate-speak. Utilizing one’s multisyllabic vocabulary when your smaller words will do is not just less clear, it’s exhausting. There’s no reason your news release, customer email, vendor letter or social media post should sound like it was written by a committee of insecure law school applicants. You’re talking to people. Be compassionate Speaking of talking to people, many of them are confused and some are downright scared. The changes you’re announcing or the new process your organization is following might mean anything from a reassurance or an inconvenience to a genuine problem for your audience. Remember, this is about them, so take responsibility for that. To whatever extent you can control, be flexible in individual cases, but mostly, admit that this is an issue and that the people behind your brand are trying their best to minimize the disruption to the people in front of you. Stay in your lane You’re a smart person. You know lots of things about lots of things. But unless you actually are an epidemiologist or a public health expert, don’t sound like you think you are one. Reminding customers and visitors that your organization is following social distancing procedures is fine. But if you want to share best practices, preventative measures or treatment protocols with your employees or outside audiences, direct them to actual experts in those fields. It’s fine if you want to hand out the local health department’s flier or share a link to the CDC website, but shoehorning health tips and other technical information about the wider situation just distracts from what you set out to communicate in the first place. It also risks damaging the credibility of your brand. This post is part of a series on marketing during and after the pandemic. To read the others, follow this link.
26 February 2020
Your business-to-business campaign clearly explains the advantages of your product. Your sales team has demonstrated the ease of operation, heuristic design and how it fits into your customer’s process. You’ve checked every box the decision maker needs to make an informed, rational, solid business decision. Still … nothing. Why does it take so long to make what you know is the obvious choice? Sometimes as marketers we lose sight of who’s making the purchase decision … and how. Our target customer may be an owner, operations manager, a manufacturing VP, a design engineer or some other business decision-maker. These are professionals who can be counted on to evaluate benefits, lifetime cost and ROI, and they surely use these metrics to explain their choices in the board room. But your customers are not just rational economic actors: They’re human beings. And people can’t help but make decisions with their emotions first. In addition to your customers’ business needs, how will going with your offering affect her or him personally? There are some questions that never get asked out loud. Sure, maybe it does everything you say, but am I going to have to fight with shipping to take advantage of all those features? Is my family going to forget what I look like while we’re switching over? Of course, it can be adjusted quickly and easily, but am I going to be taking calls from the production floor all weekend? All the research in the world is no substitute for understanding your audience as real-live people. There’s a good chance your decision makers are worried about more than their business. They’re worried about their jobs. And their lives. If your marketing can answer the questions that never get asked out loud, you can win their hearts. Their minds will follow.
19 February 2020
Despite an era of digital connectivity and easy access to information, there’s still no substitute for real-life experience. We all want to see the elephant for ourselves. Or the dual-outboard 900-horsepower pontoon boat as the case may be. That’s what we saw a couple of weeks ago as our Client Renfro Productions raised the curtain on their new edition of the Ford Cincinnati Travel, Sports & Boat Show. A consumer show for outdoor enthusiasts presents the easy paradox of requiring attendees to be indoors and surrounded by tens of thousands of other people who also prefer solitude and open spaces. And yet they came. For 63 years now, this show has curated the top experts and equipment for fishing, hunting, boating, powersports, adventure travel and more from across North America. But just as important, it brings together enthusiasts, giving them the opportunity to share their knowledge, experiences and secrets. Despite all the technology, people will always want to be around people like them. We are naturally attracted to others with a shared experience (family holiday gatherings excepted). That makes the crowds of other outdoor enthusiasts a feature. Every year around Labor Day, in Nevada’s Black Rock Desert, tens of thousands of people who share a different sort of common identity come together to build a city that lasts only eight days. Artists, performers, self-expressionists, individualists and myriad other non-conformists travel hundreds or even thousands of miles just to spend a week with their own tribe. Most (ahem) of what they do in the desert could just as easily be done at home. And yet they come. To belong to something they feel a part of. Like people do.
30 October 2019
As Boeing CEO Dennis Muilenburg headed to Capitol Hill for his two days of ritual public humiliation over the 737 Max, his company took out full-page ads in several major newspapers. We’ll leave it to others to dissect the executive’s performance and the reaction of his brand, but the situation is a useful reminder that at some point every organization will face an angry, frustrated or just disappointed audience. Obviously, we can’t run around like a bunch of cartoon characters offering a heartfelt apology for every unfortunate circumstance. But when our own action or inaction clearly lead to an unpleasant outcome, an effective apology can help you (a neighbor, a spouse, an anthropomorphized brand) regain trust. Customers in general are open to forgiving a brand that takes responsibility and expresses regret for its own actions or failures—and it certainly beats blaming somebody else on this score. However, it’s only effective when done properly. These are polite norms that we all kinda, sorta know intuitively, but behavioral scientists Steven Martin and Joseph Marks codified them for us in their book Messengers. They state that an effective apology: Must be delivered quickly; Must be expressed sincerely; and Must demonstrate a commitment to change. Most of the public apologies we encounter these days fall down on at least one of these criteria. So, where do these less timely, insincere or noncommittal apologies go wrong? Often, it’s a matter of completeness. For example, the apologies lack any tangible or expressed commitment to change or to prevent the offense from happening again. More often, the person apologizing allows his or her personal pride to get between the expression and the whole point of the exercise. They know they need to apologize, but they don’t want to actually take any blame for anything personally. The result is usually some sort of excuse or qualified apology, which is to say, not an apology at all. I am sorry if my words were misunderstood. I apologize to anyone who may have been offended. I didn’t know you were going in there when I left my shoes in the middle of the room. That sort of thing. Knowing when and how to offer an apology can be the difference between regaining the trust of your customers and the public, or turning disappointment into rage. Or sleeping on the couch, for that matter.